Get your time back Run more campaigns with the same team
Your CRM, email platform, and CMS don't talk to each other.
Your team is the glue - pulling lists, fixing data, building reports by hand. That's exhausting.
Book a 15-minute fit callPublishers we've worked with save 5-10 hours a week on manual ops. Systems still running months later.
Your tools work They just don't talk
You've got a CRM. An email platform. A webinar tool. Maybe a CMS with decent analytics.
But nothing syncs. Segments go stale. Webinar registrations don't attach to contact records. One person holds it all together - and when they're off, everything wobbles.
Reporting takes forever. Sponsor proof packs are a scramble. And you can't trust your own data.
The tools aren't broken. The connections are.
The Operational Audit
In 10 working days, you'll know exactly what's broken and what to fix first.
Deliverability Diagnostic
- Domain and subdomain setup reviewed
- SPF, DKIM, DMARC checked
- Reputation risks flagged
- Fixes ranked by impact
Publishing Workflow
- Where data moves between tools
- Where it breaks
- Where manual work starts
- Fix list tied to time saved
Database Reporting
- What fields you have vs what's missing
- Job title, industry, company size - clean or messy?
- Simple enrichment plan and segment rules
How it works
Goals, tools, access
We diagnose while you keep working
You get findings and ranked fix plan
What we need from you
- Read-only access to email platform, CRM, webinar tool
- DNS view for domain settings (screenshots are fine)
- A list export with fields (anonymised is fine)
- One ops lead for questions
You stop guessing. You know what's broken, what it's costing you, and exactly what to fix first.
AI Media Ops
We take the fix plan and build it. Your tools connected. Your reporting automated. Three AI brains trained on your data.
Sponsor Delivery Control Room
- Campaign status, pacing, and channel performance in one view
- Alerts when you're behind pace or missing assets
- No more spreadsheet panic
Connected Data Layer
- CRM and ESP stay in sync
- Webinar attendance attaches to contacts
- Segments update automatically
- Unified definitions across tools
Three AI Brains (trained on your data)
Editorial Brain
Ask: "What have we published on supply chain that drove leads?"
Get: Instant answers with source links. No CMS digging.
Sales Brain
Ask: "Draft a proposal for [Sponsor] based on what worked before."
Get: Segment recommendations, channel mix, proof from past campaigns.
Ops Brain
Ask: "Which segments delivered the most accepted leads last quarter?"
Get: Performance data to focus on what actually works.
How it works
Plan based on Audit results
Connect tools, sync segments, install delivery system
Build AI brains, add retrieval layer, connect to workflows
Training, documentation, handoff
What we need from you
- Admin access to CRM, ESP, webinar platform, CMS, analytics
- Archive access or export
- Sponsor and campaign history
- 45 minutes per week with an ops lead
Same team. More campaigns. Data flows automatically. Reporting builds itself.
Is this right for you?
This is for you if:
- You do £200k+ in sponsor revenue
- Email is part of how you deliver for sponsors
- Segments are hard to trust
- Reporting takes too long
- Your team fixes data by hand
This is not for you if:
- You're a new newsletter without sponsor revenue yet
- You just want traffic, not leads
- You want to migrate to a new platform
- You're chasing new tools before fixing what you have
You own it - we don't create dependency
After AI Media Ops, you get full documentation. Your team runs it.
Ongoing support is optional. Some publishers want monthly check-ins. Others just call when something changes.
The system is yours. The brains cite sources. No hallucinations. No guessing.
Frequently Asked Questions
Yes. We don't build on top of mess. The Audit shows us what to fix and in what order.
If you've done a similar audit recently, we'll review it on the fit call.
No. Automations on top of messy data create more mess.
We fix the data layer first, then automate. That's what makes it reliable.
No. We don't tell writers what to write. The Editorial Brain just helps them find what's already worked. They still own the direction.
Every answer cites a source link from your own data. If there's no source, it says so.
No. We connect what you have. No re-platforming.
Audit delivers in 10 working days. AI Media Ops is 12 weeks total.
You'll see quick wins (like deliverability fixes) in the first few weeks.
That's fine. The Audit gives you a ranked fix plan. Your team can implement it, or we can.
Ready to stop being the glue?
15-minute call. We'll check fit, answer questions, and see if the Audit makes sense for you.
Book a fit callNo pitch deck. No pressure. Just an honest conversation about what's broken and what's fixable.